Ireland VAT Invoice Template

Ireland sets its own rules for what an invoice must contain and how VAT appears on it — including where your vat number has to appear. This template handles both: pick your rate and the lines, the wording and the arithmetic follow.

At a glance

Standard VAT rate: 23%, with reduced rates of 13.5% and 9% for specific goods and services.
VAT registration is compulsory above €42,500 turnover for services or €85,000 for goods.
Mandatory B2B e-invoicing is not yet in force — a PDF remains fully valid until the EU-wide ViDA rollout begins in 2028.

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What Revenue Commissioners requires on the document

8 things have to appear before this counts as a valid invoice in Ireland. The one people miss most often is the vat number, which belongs near your business details where an accounts team looks for it.

A unique, sequential invoice number
The date of issue
Your name, address and VAT number
The customer's name and address
A description of the goods or services, with quantity and unit price
The VAT rate applied to each line — shown separately when an invoice mixes rates
The VAT amount for each rate
The total amount including VAT

Verified against Revenue Commissioners on 2026-10-13.

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Cross-border B2B needs different wording, not a different number

Selling a service to a VAT-registered business in another EU country does not mean charging Irish VAT at a lower rate — it means not charging Irish VAT at all, with specific wording in its place.

Put the customer's VAT number on the invoice.
Add the notation "reverse charge applies" (or "intra-Community supply of goods" for goods) instead of a VAT line.
The customer accounts for VAT themselves in their own country — this is not the same as a zero-rated export.

Charging Irish VAT on a genuine reverse-charge B2B supply is a common and avoidable mistake — it is not simply a different rate, it is a different mechanism.

Invoicing in another currency still needs euro figures

An invoice priced in US dollars or sterling to an overseas client is fine, but Revenue does not accept the foreign amount on its own.

The invoice must also show the equivalent in euro.
Use the selling rate recorded by the Central Bank at the time the invoice is due to be issued.
A different exchange-rate method is only acceptable if Revenue has agreed to it in advance.

Converting at whatever rate your bank happened to use that day is not the same as using the rate Revenue actually expects.

VAT registration and the value thresholds

The rules below only bite past a certain amount, which is what makes them easy to miss — an invoice that was fine last month becomes non-compliant the first time it crosses the line.

VAT registration is compulsory once turnover passes €42,500 for services or €85,000 for goods in any rolling 12 months.
A non-Irish business with no establishment in Ireland must register from its first taxable supply — there is no threshold.
Mandatory B2B e-invoicing is not in force yet — Ireland is phasing it in alongside the EU's ViDA rules, from 2028. A PDF invoice is fully valid until then.

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VAT rates

Pick the rate matching what you supply. The generator applies it as a named line, which is how a client's accounts team expects to see it.

VAT rates for Ireland
Applies to	VAT	Combined	Notes
Standard rate	VAT 23%	23%
Reduced rate	VAT 13.5%	13.5%	Building services, cleaning and maintenance, certain fuels, short-stay accommodation.
Second reduced rate	VAT 9%	9%	Restaurant and catering food, and hairdressing, from 1 July 2026.
Zero-rated	VAT 0%	0%	Most exports and a defined list of goods and services.
Not registered	No tax line	—	Below the registration threshold and not voluntarily registered.

Note: Rates shown for Ireland, checked against Revenue Commissioners on 13 October 2026. Tax rates change by legislation, not on a schedule — confirm yours before sending an invoice.

Sources

The requirements on this page come from the authorities that set them. Rules change — check the source before relying on it.

Information required on a VAT invoice — Revenue Commissioners
VAT thresholds — Revenue Commissioners
Implementation of eInvoicing — Revenue Commissioners

Frequently asked questions

What VAT rate should I charge in Ireland?

VAT 23% — standard rate; VAT 13.5% — reduced rate; VAT 9% — second reduced rate; VAT 0% — zero-rated. Choose the one matching what you supply; the generator adds the line and does the arithmetic.

Do I need a vat number to invoice?

You can invoice without one, but you cannot charge VAT without being registered. VAT registration is compulsory once turnover passes €42,500 for services or €85,000 for goods in any rolling 12 months.

Is a PDF invoice valid in Ireland?

Yes. Ireland places no format requirement on an invoice — it must contain the required information, not arrive in a particular file type. Keep a copy for your records for as long as your authority requires.

Can I use this template if I am not registered for VAT in Ireland?

Yes, and you should not show a tax line at all. Charging VAT while unregistered is an offence in most jurisdictions. Pick the "no tax" option and the line is omitted rather than shown as zero, which is a different statement.

Do I have to invoice in EUR if my client is in Ireland?

The generator defaults to EUR for Ireland, which is what a domestic client expects. You can invoice in another currency for an overseas client — just state the currency clearly so there is no ambiguity about what is owed.

What has to legally appear on a VAT invoice in Ireland?

Ireland requires A unique, sequential invoice number, The date of issue, Your name, address and VAT number, The customer's name and address, among other items — the generator includes all of them automatically once you select Ireland.

Does my invoice number have to be sequential?

Yes — Revenue Commissioners expects a unique, sequential invoice number it can follow without gaps or repeats; either looks like a missing invoice during an audit even when nothing is actually wrong. The generator's invoice number field is editable, so you can keep your own sequence running across invoices.

How long do I need to keep a copy of this invoice?

At least 6 years — check with Revenue Commissioners if your situation (an audit, a dispute, a dissolved business) extends that.

Do I charge VAT on an invoice to a client outside Ireland?

Generally no — exports are commonly zero-rated or outside the tax's scope, but you still need evidence the customer is genuinely outside Ireland (for goods, shipping/delivery proof) and the invoice should state why no tax was charged, e.g. "zero-rated export", rather than omitting the line silently.

Does the invoice need a signature, or does it have to be in a specific language?

No signature is required for a standard invoice, and there is no mandated language for domestic use — write it in whatever language your client will actually read.

Related templates

Billed differently, but close enough to ireland work that it's worth checking these too.

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