Graphic & Web Designer Invoice Template

Your business name and contact details, the client's name, a unique invoice number, the project scope and deliverables (concepts, revision rounds, formats), usage rights for the final files, whether source files are included, any deposit already paid, tax if applicable, and the balance due.

Two to three rounds is standard for most logo and brand work; state the number on the invoice or proposal so it's enforceable. Revisions beyond that are a new line item, not an open-ended obligation — without a stated limit, "finish the project" can mean indefinitely more rounds for the same fee.

Not by default — final exported files (PNG, PDF, web-optimised images) are the typical deliverable, with editable source files (.ai, .psd, .fig) as a separate, often higher-priced add-on. State which applies on the invoice so there's no assumption either way.

Only within the usage rights your invoice or contract actually granted. A standard license covers the client's own business use; reselling the design, licensing it to others, or using it for merchandise or franchising is broader and should be priced and stated as its own grant.

Standard practice is yes, unless the client has paid for exclusivity or confidentiality — but state which applies on the invoice or contract rather than assuming, since some clients (particularly unreleased products or competitive industries) explicitly restrict it.

25% to 50% is typical before work begins, shown as amount paid on the final invoice. For larger projects, splitting into milestone payments (deposit, approval, delivery) protects you if the project stalls partway through.

Whoever's account it's registered under — if you set it up on your own account for convenience, transfer it to the client's ownership at project end or state clearly on the invoice that it remains yours. This is a common source of disputes when a client later needs to make changes and discovers they don't control their own domain.

Yes, as pass-through costs separate from your design fee, noting the license type. The client's right to keep using them after the project depends on that license, not on having paid you — some stock and font licenses are non-transferable to the end client.

Deposit at the start, milestone payments for larger projects, and the balance on final delivery — collecting before handing over final files is standard practice in design, unlike some other service industries that bill fully in arrears.

If a different skill set or person is doing each, yes — separate them into their own line items or phases. Design and development often run on different timelines and are frequently disputed independently, so combining them into one fee makes it harder to resolve a problem with just one half of the work.